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Individual Assessment FAQs

1. Can I apply to the College for a Letter of Equivalency Certificate?

2. Can the College recommend courses I need to take in order to become registered?

3. I have a certificate or licence from another province in Canada. Can I apply to the College for a Certificate of Registration?

4. Can I apply to the College if I don’t have a diploma or degree from a program on the Approved Post-Secondary Programs List and do not have a certificate or licence from another province in Canada?

5. How do I apply to the College for an Individual Assessment?

6. How long does an Individual As​sessment take?​

7. Can you speed up the assessment of my file? I have a job on the line.

8. If I tell you my credentials and experience on the phone, can you tell me what my chances are of being issued a Certicate of Registration?​

9. What documents should I submit with my application?

10. What is the acceptable format for course outlines and for reference letters or other work experience documentation?

11. What is the acceptable format for the submission of academic transcripts?

12. My educational institution has mailed the official transcript to my home address in a sealed envelope. Can I submit this to the College as proof of educational qualifications?

13. I am mo​ving to Ontario.  Can I apply to the College before I arrive?​

14. If I am internationally trained and have an assessment report from an agency other than World Education Services (WES), will the College accept this evaluation?

15. World Education Services (WES) sent you the International Credential Advantage Package (ICAP) Document-By-Document report. Why do I have to submit the course outlines/descriptions?​

16. I have applied to World Education Services (WES) in the past and obtained a Credential Evaluation Report. Can I submit this to the College as proof of educational qualifications?​

17. If some of my required documents are in a language other than English or French, do I need to have them translated?

18. How do I report an address or name change?

19. Can I request access to the documents that the College has in my file?

20. I have answered “YES” to one of the questions regarding conduct in Section 5 of the Application Form. Does this mean I cannot be a member of the College?

21. What happens if I apply and am not considered eligible for membership in the College?

22. I am a member of another regulated profession in Ontario (e.g. Teacher, Social Worker, Nurse, Pyschologist). Can I apply to the College of ECE with my current designation?​

23. I have to provide proof of language proficiency. Where can I find a list of approved Canadian Language Benchmarks (CLB) assessment centres?

24. If I am internationally trained and have a language assessment report from an agency other than the Centre for Canadian Language Benchmarks, will the College accept this language assessment report?​

25. Can the College register me as a member based on my extensive work experience in the field of early childhood education?​

26. If my application is not approved, am I refunded the fees I paid?​

  

1. Can I apply to the College for a Letter of Equivalency Certificate?

No. The College does not issue Letter of Equivalency Certificates. If you meet the requirements for registration, the College will issue you a Certificate of Registration that will allow you to practise the profession of early childhood education in Ontario.

In the past, the AECEO/Aféseo issued a Letter of Equivalency Certificate or a Recognition of Equivalency Certificate to applicants whose credentials they considered equivalent to an Early Childhood Education diploma from an Ontario College of Applied Arts and Technology (OCAAT). As of April 1, 2010 for French language applicants and July 31, 2010 for all other applicants, credential assessment is no longer the responsibility of AECEO/Aféseo. The College currently accepts Letters of Equivalency/Recognition of Equivalency Certificates which have been issued prior to February 23, 2014.

 

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2. Can the College recommend courses I need to take in order to become registered?

No. The College is not able to provide a list of courses that an individual should complete to be considered “equivalent” to a diploma in Early Childhood Education (ECE) from an Ontario College of Applied Arts and Technology (OCAAT). The application process will not identify courses that an individual should take in order to register with the College. It will determine whether the applicant currently has qualifications and experience that are deemed to be equivalent to an OCAAT Early Childhood Education diploma program. To be assessed for courses required to obtain a diploma in early childhood education, please contact an OCAAT from the approved post-secondary program list (see Page 5 of the Application Guide).  An OCAAT may be able to assess your credentials and experience and may be able to offer you advanced standing in their ECE programs, or exempt you from certain credits.  Contact the ECE program coordinator at your local OCAAT for more information on Prior Learning Assessment Recognition (PLAR).

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3. I have a certificate or licence from another province in Canada. Can I apply to the College for a Certificate of Registration?

Please read the College’s Application Guide - Standard. In the Application Guide there is a list of certificates and licences that are considered a match to the Certificate of Registration in Ontario issued by the College. If you hold one of these certificates or licences, please submit a copy with your Application Form. Your application will be reviewed to determine if you meet all of the College’s requirements for registration.

If your certificate or licence is not listed, please visit the Individual Assessment page for more information about applying to the College through the Individual Assessment application process.

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4. Can I apply to the College if I do not have a diploma or degree from a program on the Approved Post-Secondary Programs List and do not have a certificate or licence from another province in Canada?

Yes. Applicants may apply if they have a four semester (two year) diploma or degree level credential with a major in early childhood education or a related field of study from a recognized post-secondary institution. The program must include a minimum of three general education courses of approximately 45 hours each in length.

These applicants will undergo an Individual Assessment to determine whether they meet the College’s entry to practise requirements based on the academic credentials and experience they have.

For more information on our individual assessment criteria, please visit the individual assessment page on our website.

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5. How do I apply to the College for an Individual Assessment?

First, please read the Individual Assessment Application Guide and  Application Form.

A step-by-step application process for Internationally and Canadian-trained applicants is outlined on the Individual Assessment page under Application Process for Internationally-Trained Applicants and  Application Process for Canadian-Trained Applicants.

 

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6. How long does an Individual Assessment take?​

​Once the College is in receipt of all of the required documentation, an individual assessment generally takes four to 12 weeks to complete. Please note that the four to 12 week processing time applies to applications that are completed in full.

The processing time may vary due to the volume of applications to be processed and the complexity of your application.


If the College requests additional documentation, the four to 12 week timeline begins from the date of the most recent submission of documentation. If the applicant is unable to provide the missing/additional information, the applicant must notify the College in writing by letter or e-mail at registration@college-ece.ca and request that the College proceed with the assessment.


The following issues will delay the application processing time:


• The College did not receive the academic institution’s official course outlines, syllabi or course calendar descriptions for courses completed by the applicant (if applicable).

• The College did not receive the International Credential Advantage Package (ICAP) Document-by-Document Evaluation Report issued by World Education Services (WES) and any supporting documentation provided by the applicant to WES (if applicable).


• The College did not receive documentation or evidence of the applicant’s practicum, internship, and/or work experience related to early childhood education (if applicable).


• The College did not receive proof of proficiency in English or French (if applicable). An original Canadian Language Benchmarks (CLB) assessment form is required.


• Documents were received in a language other than English or French. 

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7. Can you speed up the assessment of my file? I have a job on the line.

The College recognizes that employment offers can be impacted by the time it takes to receive an individual assessment. However, all applications are processed in the order that we receive them. Please ensure that all requested documents have been submitted to avoid delays.

 

 

8. If I tell you my credentials and experience on the phone, can you tell me what my chances are of being issued a Certificate of Registration?​

Assessments can only be done once an application is received by the College with all of the required documentation. The College does not assess or speculate on your file or credentials by phone or e-mail.

If you would like to know how your file will be assessed, you can read the  Assessment Criteria.

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9. What documents should I submit with my application?

The College requires all of the following:

1. A completed Application Form and the following additional documents:

  • proof of citizenship or documentation (i.e. Canadian birth certificate, valid Canadian passport, Certificate of Canadian citizenship or immigration, Canadian citizenship card, Certificate of Indian Status card, proof of Canadian permanent resident status, valid work permit)

  • proof of name(s) change documents, if applicable (i.e. marriage certificate, change of name certificate, court order)

  • payment of application and registration fees

2. Proof of educational qualifications

For educational qualifications completed in Canada, applicants must request official transcripts to be mailed directly to the College from the institution where they received their diploma or degree.

For educational qualifications completed outside of Canada, applicants must apply to World Education Services (WES) for an International Credential Advantage Package (ICAP) Document-by-Document Report. The applicant should request that a report be mailed directly to the College.

World Education Services (WES)

Telephone: 416 972-0070

Toll-free: 1 800 937-3899

Fax: 416 972-9004

Website: www.wes.org/ca

3.  Course outlines, syllabi or course calendar descriptions

Official course outlines, syllabi or course calendar descriptions for your academic program that describe both the academic courses and practicum, where applicable. Please note, this is different from your academic transcript. A course outline is a documented description of a course. It may include learning outcomes, objectives and content. For more information, please check theGlossary of Terms. If you cannot obtain this information, please notify the College by mail or e-mail (registration@college-ece.ca) and the assessment of your file will proceed without this information.


4. Experience


Documentation or evidence of practicum, internship, and/or work experience related to early childhood education, which may include: employer reference letters and other official documents that validate, among other things, job title, job duties/responsibilities, age group(s) you have worked with and successful performance. Letters of employment must be signed and on company letterhead.


• Applicants should provide a separate employer reference letter for each individual age group with whom they have completed a practicum, internship, and/or work experience.

• Employer reference letters should specify the age group of the children you worked with, indicate the length of employment with that specific age group, your job title and your job duties/responsibilities and validate successful performance.

Important Note: Volunteer work does not qualify as a demonstration of experience in the practise of early childhood education.

5.  Proof of language proficiency 


 For applicants whose education was completed in a language other than English or French:


• Evidence that you have met the language proficiency of the Canadian Language Benchmark at Level 7 in each of speaking, listening, reading and writing is required and must be based on an assessment done by an approved Canadian Language Benchmark assessment centre. Click here to find the list of approved testing centre locations. Please send the original Assessment Form, not a photocopy. Ensure that the language assessor’s full name and signature, and the address of the Assessment Centre, appear on your Assessment Form.

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10. What is the acceptable format for course outlines and for reference letters or other work experience documentation?

The College accepts photocopies of these documents directly from the applicant. Mail these documents in with your Application Form. The College does not accept faxed or e-mailed copies of the course outlines, course syllabus or course descriptions of your academic programs. Please note, the College accepts a printed version of the syllabi from the educational institution. Self-written or self-typed documents are not acceptable.

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11. What is the acceptable format for the submission of academic transcripts?

Canadian trained applicants must have official transcripts mailed to the College directly from the educational institution they attended. Official transcripts must bear the institution’s seal and signature of the Registrar or equivalent official. The College is unable to accept transcripts mailed directly by applicants even if they are in a sealed, unopened envelope.

Internationally trained applicants must apply for an International Credential Advantage Package (ICAP) Document-by-Document Report from World Education Services, (WES). WES will send this report, and your transcripts, directly to the College.

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12. My educational institution has mailed the official transcript to my home address in a sealed envelope. Can I submit this to the College as proof of educational qualifications?

The College is unable to accept a transcript from you even if it is in a sealed, unopened envelope. The transcript must be mailed directly to the College by the educational institution where you completed the educational requirements. The transcript must bear the seal of the institution where you completed your program and be signed by the registrar or equivalent official. Please note, if you are Internationally trained, you will require a World Education Services International Credential Advantage Package report.

 

13. I am moving to Ontario. Can I apply to the College before I arrive? 

Yes. You can mail in your Application Form and supporting documents at any time. Before coming to Canada, you may also apply to World Education Services (WES) for your International Credential Advantage Package (ICAP) Document-by-Document Report.

Applicants should be sure to provide a current mailing address and remember to update the College if address information changes.

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14. If I am Internationally trained and have an assessment report from an agency other than World Education Services (WES), will the College accept this evaluation?

No. The College only accepts the ICAP Credential Evaluation Report from WES. We are unable to accept any other third-party evaluation report.

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15. World Education Services (WES) sent you the International Credential Advantage Package (ICAP) Document-by-Document report. Why do I have to submit the course outlines/descriptions?​

The WES ICAP report does not include course outlines or descriptions. It contains an evaluation report and copy of your verified transcript(s) only. The syllabus/description/outlines are separate documents and must be submitted by the applicant. Please contact your educational institution in order to obtain course outlines/descriptions. If you cannot obtain this information, please notify the College by letter or e-mail at registration@college-ece.ca to proceed without this information.

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16. I have applied to the World Education Services (WES) in the past and obtained a Credential Evaluation Report. Can I submit this to the College as proof of educational qualifications?​

The College is unable to accept the report from you. If the report is not an International Credential Advantage Package (ICAP) Document-by-Document Report, you must contact WES and upgrade your report to an ICAP report. The ICAP report must also indicate the language of instruction. At the present time, this is the only type of WES report the College accepts. You must authorize WES to mail the report and transcripts directly to the College. More information is available at www.wes.org/ca.

 

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17. If some of my required documents are in a language other than English or French, do I need to have them translated?

Yes. The College requires all documentation to be submitted in either English or French. You must arrange for a translator acceptable to the College to translate your documents. Other than official academic transcripts, translated documents may be sent to the College by the applicant.

The translated documents must be accompanied by a cover letter which contains the following information:

• the type of document(s) which have been translated;

• the date of the translation;

• the translator’s identification number or seal (or both);

• the translator’s name and contact information;

• the signature of the translator.

To obtain the name of an accredited translator in Ontario, contact:

 

Association of Translators and Interpreters of Ontario (ATIO)

Telephone: 613-241-2846

Toll-free: 1-800-234-5030

E-mail: info@atio.on.ca

Website: www.atio.on.ca

 

COSTI-IIAS Immigrant Services

Telephone: 416-658-1600

E-mail: info@costi.org

Website: www.costi.org

 

The College will also accept translations from:

• The consulate, high commission or embassy to Canada of the country that issued the documents. This information is available at www.international.gc.ca.

• A Canadian embassy, consulate, or high commission in the country from which the document comes. This information is available at www.international.gc.ca.

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18. How do I report an address or name change?​

You must contact the College when any of your information has changed, within 30 days of the effective date of the change, to ensure we have the most up-to-date information on file. You can provide your new information to the College by downloading and filling out the Change of Information Form. Fax the completed form to the College at 416 961-8772. You may also e-mail the College with changes to your information. Please include your full name and application reference number with your new information and address this correspondence to registration@college-ece.ca.

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19. Can I request access to the documents that the College has in my file?

Yes. Please contact the College by e-mail at registration@college-ece.ca to make a request for access to any information or documents the College has in your application file.

The Registrar may refuse to give an applicant anything that may, in the Registrar’s opinion, jeopardize the safety of any person.Early Childhood Educators Act, 2007, c.7, Sched. 8, s.26 (2). 

 

20. I have answered “YES” to one of the questions regarding conduct in Section 5 of the Application Form. Does this mean I cannot be a member of the College?

A “yes” response does not necessarily make you ineligible for registration with the College. You will be asked to provide a detailed explanation in writing. You may submit this in a sealed envelope labelled “confidential”. The College reserves the right to decide on an individual basis as to the possible impact of the conduct on the practice of the profession.

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21. What happens if I apply and am not considered eligible for membership in the College?

If an applicant does not meet the requirements for registration, the Registrar may propose to refuse to issue a Certificate of Registration to the applicant or propose to issue a Certificate of Registration with terms, conditions or limitations. The applicant will receive a written proposal from the Registrar that includes reasons for the decision.

If an applicant does not agree with the Registrar's proposal, she/he may request a review by the Registration Appeals Committee of the College by filing a request for review within a 60 day period.

When the request for review is received, the College will send the applicant copies of all of the materials that the Registration Appeals Committee will review when it considers the applicant’s request. The applicant will have 35 days to comment on these materials or provide any additional documents to the Committee.

When the Registration Appeals Committee has completed its review, the applicant will be provided with a written decision and reasons for the decision. If the applicant is not satisfied with the outcome, she/he has the right to a further review of the registration decisions of the Registration Appeals Committee through Ontario Divisional Court in accordance with the Early Childhood Educators Act, 2007.

For more information, please read the Registration Appeals​ section.

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22. I am a member of another regulated profession in Ontario (e.g. Teacher, Social Worker, Nurse, Psychologist).  Can I apply to the College of ECE with my current designation?​

The College of Early Childhood Educators is a distinct regulatory body with its own unique requirements for members. Holding membership with another professional regulatory college will not automatically qualify you as an Early Childhood Educator.  Assessments can only be done once an application is received by the College with all of the required documentation. The College does not assess or speculate on your file or credentials by phone or e-mail.

To register with the College, all applicants must possess a diploma or degree from a recognized post-secondary institution that relates to the practice of early childhood education or a combination of a diploma or degree from a recognized post-secondary institution and experience that is equivalent to a diploma from a program in early childhood education offered by an Ontario College of Applied Arts and Technology.

To be assessed for courses required to obtain a diploma in early childhood education please contact a Community College (Ontario College of Applied Arts and Technology – OCAAT) An OCAAT, as a training institution, may be able to assess your credentials and experience and may be able to offer you advanced standing in their ECE diploma programs, or exempt you from certain credits.  Contact the ECE program coordinator at your local OCAAT for more information on Prior Learning Assessment Recognition (PLAR). 

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23. I have to provide proof of language proficiency. Where can I find a list of approved Canadian Language Benchmarks (CLB) assessment centres? 

Click here to find the list of approved testing centre locations. Please send the original Assessment Form, not a photocopy. Ensure that the language assessor’s full name and signature, and the address of the Assessment Centre appear on your Assessment Form.

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24. If I am Internationally trained and have a language assessment report from an agency other than the Centre for Canadian Language Benchmarks, will the College accept this language assessment report?​

At this time the College only accepts the Canadian Language Benchmarks (CLB) language assessment. We are unable to accept any other third-party language assessment report. Click here​ to find the list of approved testing centre locations. Please send the original Assessment Form, not a photocopy. Ensure that the language assessor’s full name and signature, and the address of the Assessment Centre appear on your Assessment Form.

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25. Can the College register me as a member based on my extensive work experience in the field of early childhood education?​

No. All applicants must possess a diploma or degree from a recognized post-secondary institution that relates to the practice of early childhood education or a combination of a diploma or degree from a recognized post-secondary institution and experience that is equivalent to a diploma from a program in early childhood education offered by an Ontario College of Applied Arts and Technology.

Academic credentials and work experience are not interchangeable. 

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26. If my application is not approved, am I refunded the fees I paid?​ 

In the event that the College determines that you do not meet registration requirements, you will be refunded the $150 registration fee. The $75 application fee is non-refundable, regardless of the outcome of the registration process.

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