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Individual Assessment FAQs

Your questions about Individual Assessments.

 

Can I apply to the College of Early Childhood Educators (the College) for a Letter of Equivalency Certificate?

Can the College tell me which courses I need to take to be equivalent to an early childhood educator (ECE) with a diploma from a program in early childhood education from an Ontario College of Applied Arts and Technology (OCAAT)?

I have a certificate or license from another province in Canada. Can I apply to the College for a Certificate of Registration?

Can I apply to the College if I don’t have a diploma or degree from a program on the Approved Post Secondary Programs List and do not have a certificate or licence from another province in Canada?

How do I apply to the College for an Individual Assessment?

How long does an Individual Assessment take?

If I tell you my credentials and experience on the phone, can you tell me what my chances are of being accepted as a member of the College?

What documents should I submit with my application?

What is the acceptable format for course outlines and for reference letters or other work experience documentation?

What is the acceptable format for the submission of academic transcripts?

I was trained outside of Canada and I am moving to Ontario.  Can I apply to the College before I arrive?

If I am internationally trained and have an assessment report from an agency other than World Education Services (WES), will the College accept this evaluation?

If some of my required documents are in a language other than English or French, do I need to have them translated?

How do I report an address or name change?

Can I request access to the documents that the College has in my file?

I have answered “YES” to one of the questions regarding conduct in Section 5 of the Application Form. Does this mean I cannot be a member of the College?

What happens if I apply and am not considered eligible for membership in the College?

 

 

Can I apply to the College of Early Childhood Educators (the College) for a Letter of Equivalency Certificate?

No. The College does not issue Letter of Equivalency Certificates. The College only issues Certificates of Registration.

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Can the College tell me which courses I need to take to be equivalent to an early childhood educator (ECE) with a diploma from a program in early childhood education from an Ontario College of Applied Arts and Technology (OCAAT)?

No. The College is not able to provide a list of courses that an individual should complete to be considered “equivalent”.

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I have a certificate or license from another province in Canada. Can I apply to the College for a Certificate of Registration?

Please read the College’s Application Guide - Standard. In the Application Guide there is a List of Certificates and Licenses that are considered a match to the Certificate of Registration in Ontario. If you hold one of these certificates or licenses, please submit a copy with your Application Form. Your application will be reviewed to determine if you meet all of the College’s requirements for registration.

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Can I apply to the College if I don’t have a diploma or degree from a program on the Approved Post Secondary Programs List and do not have a certificate or licence from another province in Canada?

Yes. Applicants to the College who have not graduated from an OCAAT or from a program on the Approved Post Secondary Programs List and don’t have a certificate or licence from another province in Canada may apply if they have a diploma or degree level credential with a major in early childhood education or a related field of study from a recognized post secondary institution. 

These applicants will undergo an Individual Assessment to determine whether they meet the College’s entry to practise requirements based on the academic credentials and experience they have.

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How do I apply to the College for an Individual Assessment?

First, download the Application Guide and Application Form. The Application Form is subject to change without notice.

For all of the steps in the application process, please visit the Individual Assessment page. At the bottom of this web page you will find a document which outlines each step in the application process for Canadian trained and internationally trained applicants.

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How long does an Individual Assessment take?

Once the College is in receipt of all of the required documentation, an individual assessment generally* takes four-12 weeks to complete. The processing time may vary due to the volume of applications to be processed and the complexity of your application.

*If the College requests additional documentation from the applicant, the four-12 week timeline begins from the date of the most recent submission of documentation.

• The College did not receive the academic institution’s official course outlines, syllabi or course calendar descriptions for courses completed by the applicant (if applicable).

• The College did not receive the International Credential Advantage Package (ICAP) Document by Document Evaluation Report issued by World Education Services (WES) and any supporting documentation provided by the applicant to WES (if applicable).

• The College did not receive documentation or evidence of the applicant’s practicum, internship, and/or work experience related to early childhood education (if applicable).

• The College did not receive proof of proficiency in English or French (if applicable). An original Canadian Language Benchmarks (CLB) assessment is required.

• Documents were received in a language other than English or French.  

 

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If I tell you my credentials and experience on the phone, can you tell me what my chances are of being accepted as a member of the College?

Unfortunately, the College cannot assess your file on the phone or by e-mail. Assessments are only done once an application is received by the College with all of the required documentation.

If you would like to know how your file will be assessed, you can read the College’s Assessment Criteria. If you feel you meet all of the Assessment Criteria, you may wish to apply for a Certificate of Registration.

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What documents should I submit with my application?

1. A completed Application Form and accompanying documents, proof of citizenship documentation (i.e. valid passport, birth certificate, PR card, etc.), applicable name change documents and payment.

2. Canadian trained applicants must request official transcripts to be sent directly to the College from the institution where you received your diploma or degree.

3. Internationally trained applicants must apply to World Education Services (WES) for an International Credential Advantage Package document by document (ICAP Document by Document Report). The applicant should request that a report be sent directly to the College of Early Childhood Educators.

 

World Education Services, (WES)

Telephone: 416 972-0070

Toll-free: 1 800 937-3899

Fax: 416 972-9004

Website: www.wes.org/ca

 

4. Official course outlines, syllabus’ or course calendar descriptions for your academic program that describe both the academic courses and practicum, where applicable.

A course outline is a documented description of a course. It may include learning outcomes, objectives and content. If you cannot obtain this information to submit to the College, please notify the College by mail or email (registration@college-ece.ca) and the assessment of your file will proceed without this information.​

5. Documentation or evidence of practicum, internship, and/or work experience related to early childhood education, which may include: employer letters and other official documents which validate, among other things, job title, job duties/responsibilities, age group(s) you have worked with and successful performance. Letters of employment must be signed and on company letterhead.

  • Applicants should provide a separate employer reference letter for each individual age group with whom you have completed a practicum, internship, and/or work experience.
  • Employer letters should specify the age group of the children you worked with, indicate the length of employment with that specific age group, your job title and your job duties/responsibilities and validate successful performance.

Important Note: Experience in the practice of early childhood education cannot be demonstrated through volunteer work.

6. For applicants whose education was completed in a language other than English or French :

  • Evidence that you have met the language proficiency of the Canadian Language Benchmark at level 7 in each of speaking, listening, reading and writing, based on an assessment done by an approved Canadian Language Benchmark assessment centre is required. Visit the Centre for Canadian Language Benchmarks website at, www.language.ca for more information and for testing centre locations. Please send the original Assessment Form, not a photocopy. Ensure that the language assessor’s name and signature, and the address of the Assessment Centre appear on your Assessment Form.

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What is the acceptable format for course outlines and for reference letters or other work experience documentation?

The College accepts photocopies of these documents directly from the applicant. Mail these documents in with your Application Form. The College does not accept faxed or emailed copies of the course outlines, course syllabus or course descriptions of your academic programs.

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What is the acceptable format for the submission of academic transcripts?

Canadian trained applicants must have official transcripts sent to the College directly from the institution you attended. Official transcripts must bear the institution’s seal and signature of the Registrar or equivalent official.

Internationally trained applicants must apply for an International Credential Advantage Package (ICAP) document by document report from World Education Services, (WES). WES will send this report, and your transcripts directly to the College.

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I was trained outside of Canada and I am moving to Ontario. Can I apply to the College before I arrive? 

Yes. You may send in your Application Form at any time. The College will keep your application until all of the required documents are received. 

Before coming to Canada, you may also apply to World Education Services, (WES) for your International Credential Advantage Package (ICAP) document by document report.

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If I am internationally trained and have an assessment report from an agency other than World Education Services (WES), will the College accept this evaluation?

At this time the College only accepts the ICAP Credential Evaluation Report from WES. We are unable to accept any other third-party evaluation report.

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If some of my required documents are in a language other than English or French, do I need to have them translated?

Yes. The College requires all documentation to be submitted in either English or French. You must arrange for a translator acceptable to the College to translate your documents. Other than official academic transcripts, translated documents may be sent to the College by the applicant.

The translated documents must be accompanied by a cover letter which contains the following information:

• the type of document(s) which have been translated;

• the date of the translation;

• the translator’s identification number or seal (or both);

• the translator’s name and contact information;

• the signature of the translator.

To obtain the name of an accredited translator in Ontario, contact:

 

Association of Translators and Interpreters of Ontario (ATIO)

Telephone: 613-241-2846

Toll-free: 1-800-234-5030

E-mail: info@atio.on.ca

Website: www.atio.on.ca

 

COSTI-IIAS Immigrant Services

Telephone: 416-658-1600

E-mail: info@costi.org

Website: www.costi.org

 

The College will also accept translations from:

• The consulate, high commission or embassy to Canada of the country that issued the documents. This information is available at www.international.gc.ca.

• A Canadian embassy, consulate, or high commission in the country from which the document comes. This information is available at www.international.gc.ca.

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How do I report an address or name change?

You must contact the College when any of your information has changed, within 30 days of the effective date of the change, to ensure we have the most up-to-date information on file. You can provide your new information to the College by downloading and filling out the Change of Information Form. Fax the completed form to the College at 416 961-8772. You may also e-mail the College with changes to your information. Please include your full name and membership number with your new information and address this correspondence to registration@college-ece.ca.

 

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Can I request access to the documents that the College has in my file?

Yes. Please contact the College by e-mail at registration@college-ece.ca to make a request for access to any information or documents the College has in your application file.

The Registrar may refuse to give an applicant anything that may, in the Registrar’s opinion, jeopardize the safety of any person.Early Childhood Educators Act, 2007, c.7, Sched. 8, s.26 (2). 

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I have answered “YES” to one of the questions regarding conduct in Section 5 of the Application Form. Does this mean I cannot be a member of the College?

A “yes” response does not necessarily make you ineligible for registration with the College. You will be asked to provide a detailed explanation in writing. You may submit this in a sealed envelope labelled “confidential”. The College reserves the right to decide on an individual basis as to the possible impact of the conduct on the practice of the profession.

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What happens if I apply and am not considered eligible for membership in the College?

If an applicant does not meet the requirements for registration, the Registrar may propose to refuse to issue a Certificate of Registration to the applicant or propose to issue a Certificate of Registration with terms, conditions or limitations. The applicant will receive a written proposal from the Registrar that includes reasons for the decision.

If an applicant does not agree with the Registrar's proposal, she/he may request a review by the Registration Appeals Committee of the College by filing a request for review within a 60 day period.

When the request for review is received, the College will send the applicant copies of all of the materials that the Registration Appeals Committee will review when it considers the applicant’s request. The applicant will have 35 days to comment on these materials or provide any additional documents to the Committee.

When the Registration Appeals Committee has completed its review, the applicant will be provided with a written decision and reasons for the decision. If the applicant is not satisfied with the outcome, she/he has the right to a further review of the registration decisions of the Registration Appeals Committee through Ontario Divisional Court in accordance with the Early Childhood Educators Act, 2007.

For more information, please read the Registration Appeals​ section.

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